Integrated Management System
Organisations that integrate their environmental management system (EMS), safety management system (SMS) and quality management systems (QMS) can realise significant benefits, such as streamlined operations and decision making, simplified employee training, more efficient use of resources, and most importantly a reduction in audit costs.
We can help you
Not all auditors and not all certification bodies are the same. We do things differently. We explain the process, we keep it simple, we only use the most skilled & experienced auditors who can communicate at all levels in your organisation and who will partner with you over the journey. Our auditors know their stuff but don’t pretend to know everything. We will share our experience and help you value add to your safety system at the same time as determining compliance.
We adapt based on your circumstances and objectives. We understand that organisations operating in high risk industries such as construction and mining require different outcomes from certification to an office based business that is just starting out on their safety journey.
We understand you want highly skilled safety auditors with experience in your industry, who understands your risks and hazards and your compliance issues.
Have your system recognized by certification to ISO 9001 Quality Management System; ISO 14001 Environmental Management System and AS/NZS 4801 and / or OHSAS 18001 Occupational Health and Safety System. Realize the synergies within these standards by integrating your systems and your certification requirements.
- Identify synergies through removing duplication and coordinating activities
- Ensure objectives and plans are consistent and resourced effectively
- Providing an integrated view to board and executive for better decision making
- Reduce documentation burden on workers
- Reduced and consolidated audits internal and external
For companies that have an existing Quality Management System (QMS) and wish to integrate a Safety Management System (SMS) and Environmental Management System (EMS) with it, some tips are provided below.
- Understand the existing QMS, its effectiveness, and how the workforce perceives the system. Is the existing QMS documentation clear and workable? Do employees believe that the system is helping the company to achieve desired results?
- Ensure that the scope of the systems will be consistent (i.e., that the systems will cover the same facilities, products, activities, and/or services). In particular, this will be an important issue if third-party registration will be sought.
- Establish a Cross Functional Team (including, at a minimum, representatives from the environmental, safety and quality functions) to determine the optimal approach to system integration.
- Manage resistance to change as needed. Some employees and managers may be reluctant to change a system with which they are already familiar and/or in which they have important roles.
- Understand how SMS, QMS and EMS differ in purpose. While there are many common management system elements, there are elements of each system that are unique. In the case of SMS and EMS, these include, for example, Risk identification, health issues, environmental aspects, communications, and emergency preparedness and response. These differences must be acknowledged and accommodated within the integrated management system (the secret is working out what not to integrate).
- Modify system documentation as required (sometimes a staged approach is beneficial).
- Keep procedures simple and clear for users.
- Review proposed changes with affected managers and employees.
- Consider whether to integrate procedures or keep them separate on a procedure-by-procedure basis. While integration can reduce the total number of procedures or work instructions, it also can confuse the overall purpose of such procedures, in some cases.
- Train managers and employees on the integrated system once the integrated system documentation has been prepared.
- Audit the integrated system and take actions as necessary.